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Compliance with the provisions of the Combined
Code
The Company complied with all the provisions set out in Section
1 of the Combined Code throughout the year.
Application of the principles set out in
the Combined Code
In this report, the heading to each of the principles is set out
and the manner in which the Company has applied the principle underlying
each of the headings is described.
The Board
The Company has a Board comprising an independent non-executive
Chairman, three executive directors and three independent non-executive
directors. The senior non-executive director is Michael Hartnall.
Chairman and Chief Executive
The Company has both a Chairman and a Chief Executive. There is
a clear division of responsibility between the two positions with
the Chairman responsible for running the Board and the Chief Executive
responsible for running the Group's businesses. Major decisions
have to be made by the Board as a whole and no one individual has
unfettered powers of decision.
Board balance
The Board has both executive and independent non-executive directors.
Each director has a vote and no individual or small group of individuals
dominates the Board's decision taking.
Supply of information to the Board
The Board normally meets ten times a year and papers to be considered
at each Board meeting are usually provided five clear days before
each meeting. A report from the Chief Executive on current trading
and major business issues is considered at each meeting and the
Board also considers reports from various heads of corporate functions
on a regular basis. In addition the Board agrees the operating plan
for the following financial year.
Appointments to the Board
There is a Nominations Committee of the Board which comprises all
the non-executive directors and is chaired by the Chairman of the
Company. This Committee nominates appointments to the Board with
actual appointments being made by the Board as a whole.
Re-election of directors
The Articles of the Company require each director to retire from
office and submit themselves for reelection on a date which is no
more than three years from the date of their appointment or last
re-appointment. The directors retiring at the next Annual General
Meeting and submitting themselves for re-election are Jonathan Fry
and Philip Brown.
The level and make-up of directors' remuneration
and disclosure
The level and make-up of remuneration is set out in the Directors'
remuneration report. As that Report shows, a proportion of executive
directors' remuneration is linked to corporate performance through
both the Performance Share Plan and the annual bonus scheme.
Procedure on executive remuneration
There is a Remuneration Committee of the Board which is more fully
described in the Directors' remuneration report. The responsibilities
of the Committee include the determination of (i) the Company's
policy on remuneration of executive directors and (ii) the specific
remuneration in all its forms and all other terms of service of
executive directors. No director is involved in deciding their own
remuneration.
Dialogue with institutional shareholders
Directors of the Company are in contact from time to time with representatives
of institutional shareholders to discuss matters of mutual interest
relating to the Company.
Constructive use of the Annual General Meeting
The Board uses the Annual General Meeting (AGM) as an occasion to
communicate with all shareholders, including private investors,
who are provided with the opportunity to ask questions relating
to the Group. The notice of the AGM to be held on 24 April 2003
and related papers will be posted to shareholders more than 20 working
days before the AGM.
Financial reporting
The directors have acknowledged, in the Directors' responsibilities
statement, their responsibility for preparing the financial statements
of the Company and the Group. The auditors have included, in the
independent auditors' report, a statement about their reporting
responsibilities.
The directors are also responsible for the publication of unaudited
interim reports of the Group which provide balanced and understandable
assessments of the Group's financial position for the first six
months of each accounting period. The same standards are applied
to other price sensitive public reports and reports to regulators,
as well as to information provided to satisfy statutory requirements.
Going concern
After making appropriate enquiries, the directors have a reasonable
expectation that the Company and Group have adequate resources to
continue in operational existence for the foreseeable future. For
this reason they continue to adopt the going concern basis in preparing
the financial statements.
Internal control
The Board has overall responsibility for the Group's system of internal
control and risk management and for reviewing the effectiveness
of this system. Such a system can only be designed to manage, rather
than eliminate, the risk of failure to achieve business objectives
and can therefore only provide reasonable, and not absolute, assurance
against material misstatement or loss.
The Board is of the view that an ongoing process for identifying,
evaluating and managing significant risks faced by the Group was
in place throughout 2002 and up to the date that the Annual Report
2002 was approved. This process is regularly reviewed by the Board
and accords with the internal control guidance for directors as
required by the Combined Code.
A risk management committee consisting of senior functional managers
exists to enhance management's ability to review and monitor the
effectiveness of this process on a regular basis. The terms of reference
of the committee include supporting corporate governance requirements,
recommending business risk strategy and developing policies and
procedures for risk management and internal controls. They also
include the monitoring of the effectiveness of internal controls
and the design of processes to test the effectiveness of control.
Businesses are required to include internal controls on agendas
for their regular management meetings and to report half yearly
to the risk management committee on actions taken to review the
effectiveness of those controls. Businesses are also required to
have processes to identify risks and, so far as possible, take action
to reduce those risks.
At the meeting held in December 2002, the Board carried out its
annual review of the effectiveness of internal controls. This involved
a presentation from the risk management committee on action taken
during the year to identify and reduce risks and to increase awareness
of both risk management and the importance of having effective internal
controls.
Audit Committee and Auditors
The Audit Committee comprises the Chairman and all non-executive
directors. The Committee meets at least three times a year to review,
inter alia, in conjunction with the external and internal auditors,
internal financial controls within the Group. The Committee operates
under written terms of reference and its duties include a detailed
review of the financial statements prior to their recommendation
to the Board for approval and keeping under review the scope and
results of the external audit, its cost effectiveness and the independence
and objectivity of external auditors.
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